Race Info – Frequently Asked Questions

See the Race Pricing Schedule for current race pricing information.

Registration Details:

Yes, you can. The website allows for one individual to register for as many or all five races at the same time? Watch for that option within the registration process.

No. Each person must register separately to ensure we have all the correct safety and waiver information for each race participant.

All registrations are sent an email confirmation immediately after your registration is complete. The email comes from info@runstillwater.com and is sent to the address provided during sign-up. If you have a Run Stillwater account or created one when you registered, you may also log in to see the races for which you are registered.

BEFORE INQUIRING ABOUT YOUR REGISTRATION, please search your email and spam folder for info@runstillwater.com. If you still cannot find it, feel free to contact us at this same address.

Please note the registration process also asks for the runner email address. Future communications about a race event will be sent to the runner email provided, which may be different than the primary email associated with a registration.

“Processing” means your order is set and you’re ready for the event in the future. No worries; we’ve got you.

All registered participants will be sent an email Thursday before the race from our timing company, Mtec Results, with your bib number and details about logistics, directions, etc. Watch for it and save noreply@mtecresults.com to help ensure it doesn’t end up in spam. If you do not receive it, you can look up your bib number at packet pickup. The contents of the email will also be posted in a link on the race webpage.

Beginning about a month out from race day, registered participants will get updates via email from info@runstillwater.com. In the meantime, the race’s webpage will be updated as the race approaches. Check back often to find the information you may need HERE.

Yes. You may choose Mail My Packet (MMP) during registration to have your packet mailed to you in advance of the race (+$22). Runners receiving their packets in the mail (race bib number, shirt, pins, etc.) can expect them within two weeks of race day.

The MMP option is available through the deadline for personalized bibs (see the Race Pricing Schedule for dates.) If you have already registered and would like to add MMP, please contact Run Stillwater at info@runstillwater.com BEFORE the deadline. Once the personalized bib deadline has passed it is not possible to add this option.

The Run Stillwater app is updated by our timing company, Mtec Results, within a week or so of the race. If you do not see your name and bib number in the app by the time you receive the email with your bib number, please let us know and we’ll look into it ASAP.

Registration is open for all races beginning in October the previous year. At this time, the field of runners is not limited in number.

For each race:

• Regular online registration closes at midnight the Wednesday before a race. Regular online registration ensures participants will receive their race shirt at packet pickup before the race
• Will Call registration is available online from midnight Wednesday evening until noon Friday before a race. Runners registering as Will Call are assigned a bib number before the race, which they will look up as soon as they arrive at packet pickup, and receive their race shirt after the race
• In-Person registration is available Friday and Saturday before the race at Packet Pickup. In-Person registrants are assigned a bib number at packet pickup and receive their race shirt after the race

Registration for all Run Stillwater races is nontransferable and nonrefundable. This is the industry standard and registrants must agree to these conditions during sign up to move onto the payment portion of the process.

Runners Receive:

• Gender-specific, premium quality cotton blend shirt NOTE: Will Call and In-person registrants receive their race shirts after the event at packet pick-up (if your size is available) or in the mail following the event
• Collectible medals to all finishers – each year Run Stillwater medals fit together as a set to commemorate your season
• Personalized race bibs up to 10 characters (Deadlines apply. See Race Pricing Schedule for details)
• Timing by Mtec Results (all distances) – a leader in race timing technologies and based in the Twin Cities
• Runner tracking using the Run Stillwater app. Track and easily share participant performance, see current and projected runner locations, view chip and gun times, get real-time results including overall and division place, and more
• Bag drop at each start location with bags provided at the starts (clear, 15″ x 18″ with drawstring)
• Pacers for half marathon runners
• Staffed water stations to serve and cheer you on with water and Gatorade available (Race-day support volunteers are provided as part of Run Stillwater’s Volunteer for Donation program. Learn more HERE.)
• Restroom facilities at each start, approximately every two miles on the course and at the finish line
• Finish line recovery food and beverages – fruit, salty snacks, Gatorade and Cub-brand bottled water
• Selfie clock at the finish showing your name and time
• Video of you crossing the finish line – available at the MTEC Results website
• Photos available to download at no charge from MTEC Results and the Run Stillwater Facebook page
• Keepsake age group awards are producted after the race and mailed to winners – SEE an EXAMPLE HERE. Each award is personalized and engraved with runner’s name, race date, your time, distance, place and division. Winners can expect delivery within a month of the race
• Access to showers after the race at our sponsor, River Valley Athletic Club. Show your bib and bring your own towel, then hit the sites and enjoy everything Stillwater has to offer
• A Buy-One/Get-One at Lift Bridge Brewing for a cold beer or beverage! Redeemable at Lift Bridge Brewing Company tap rooms in Stillwater and New Richmond

… and more

• Half marathoners enjoy the peaceful, tree-lined Gateway Trail start starting at Pine Point Park. Runners follow the trail southeast for more than six miles
• Half marathoners and 10Kers enjoy roads with a refreshing canopy of trees and a forgiving crushed-limestone surface for almost four miles of the course. In addition, the Brown’s Creek Trail takes runners across Manning Ave. all the way to Neal Ave.
• 5Kers begin near Millbrook Park and enjoy scenic paved pathways for much of the route

The finish line is on Laurel St. just west of the entrance to Pioneer Park with a generous chute to walk off your run, grab some food and liquids and head into the park area for recovery. There’s plenty of room for spectators too, although parking in the immediate area is limited. We suggest parking downtown and walking the short distance to Pioneer Park

Course Information:

Course maps are available on the  Course Maps page.

USA Track & Field (USATF) Course Certification numbers:

Half – MN14016RR

10K – MN17007RR

5K – MN14015RR

Aid stations have water and Gatorade available. Portable restrooms are located at or close to each aid station.

Toilets are located at each start area, the finish area and approximately every two miles at or near aid stations along the course.

Race Time Limit: 4-hours

Slow runners and walkers are welcome provided you maintain constant progress on the course and do not deviate from the route.

A sweeper-runner follows the last runner helping to keep the field of participants motivated and within the 4-hour time limit – an average pace of no more than 18-minutes per mile. The average walking pace is approximately 15 minutes per mile. Aid stations are available throughout the course to provide hydration, restrooms, and assistance with medical needs or voluntary withdrawal from the race.

Stopping for an extended period of time may result in disqualification from the race.

Exceeding the time limit could mean race support is no longer available, including aid stations, public safety, way finding and medical assistance.

Packet pick-up Friday, May 22, 3 p.m. to 8 p.m. (recommended)
Race day (May 23), beginning at 5:20 a.m.

Location: Water Street Inn; 101 Water Street, Stillwater, MN 55082

NOTE: Runners will be sent an email Thursday, May 21 with your bib number information. Remember this number. You will need it to pick up your packet.

Picking Up Someone Else’s Packet

You may pick up another runner’s packet as long as you have an agreement to do so. Please do not pick up another runner’s packet without their knowledge. Doing so can (and does) cause confusion at packet pickup when there is very little time to correct the situation.

If you paid for the Mail-My-Packet option, you can expect your packet to arrive within 10 days of race day. You will receive tracking information when your packet is mailed.

Changing Your Distance

You may change your distance at packet pickup. For guests moving to a longer distance, you’ll just pay the difference to move up to the longer distance. There’s no charge for moving to a shorter distance. Just pick up your packet as usual and bring it to the In-Person/Changes table to make the switch.

If you paid for Mail-My-Packet and would like to change your distance, please email info@runstillwater.com using the subject “Race Distance Change” with the following information. If you’d like to move up in distance and need to pay the difference, you’ll receive further instructions.

1. Name
2. Race Name
3. Current Distance
4. Desired Distance

Shirt Exchange

You may exchange your unworn shirt for a different size after the race. Shirts are ordered based on the sizes specified at the time of registration. To ensure everyone gets the size requested, exchanges can be made after the race. Staff remains at Packet Pickup at the Water Street Inn until approximately 10:45 a.m.

• Bag Drop is available at each start area with bags provided for your convenience
• Bag Drop pick-up is at the finish line area
• Bags provided at each start are clear and 15″ x 18″
• All Bag Drop items must be in a bag
• You may use your own bag provided it is approximately 15″ x 18″
• No large backpacks or suitcases are accepted in Bag Drop
• Race bibs have a tear-off tag with your bib number to be used for Bag Drop
• Place the bag drop tag INSIDE the clear bag where it is EASILY VISIBLE for sorting
• Your race bib and Bag Drop tag must match to pick up your items
• Bag Drop pick-up will be staffed at the finish area until approximately 11:00 a.m.
• Run Stillwater, Inc. is not responsible for lost or damaged items left in Bag Drop

Directions, parking recommendations and shuttle locations are shown on the map HERE.

The city of Stillwater is now using Passport Parking technology in most downtown parking areas. Kiosks are available to pay for parking or use the Passport Parking mobile app to make parking fast and easy. See the map for locations and check the city’s parking information for details about days and hours when fees are required.

Free parking is also available throughout the downtown area, as shown on the map. Parking is free until 10:00 a.m. in most downtown paid parking areas. Check area signage before you leave your vehicle. The city’s parking information has additional details about days and hours when fees are required.

Pacers for the Half Marathon:

The Stillwater Half Marathon will have pacers, provided by Midwest Pacers, for all half marathon participants to help runners reach their race day goals.

Great idea! There are plenty of reasons to spend some time in Stillwater before and after the race.

• America’s Most Picturesque Small Towns (North Carolina Traveler)
• Best Weekend Getaways in Minnesota (The Lora Hotel – Family Destination Guide)
• #1 Best Day Trip from the Twin Cities (Bring Me the News)
• Best US Towns for Antiquing (Fodors)
• Fall in Love with Stillwater (Samantha Brown’s Places to Love)
• Most Romantic Midwest Getaways (Midwest Living Magazine)

For hotels, we recommend our headquarters hotel: The Water Street Inn. Contact the Water Street Inn directly to book accommodations. More options can be found through Discover Stillwater.

• You MUST TAKE THE BUS
• Shuttles begin at 5:45 a.m. with multiple buses running continuously to each start location.
• Last shuttle leaves at 6:30 a.m. SHARP
• All runners will be shuttled to the start areas from downtown Stillwater
• Buses are marked with each start area they serve. Check before you board to be sure you are on the correct bus
• Shuttles line up on Mulberry St. two blocks north of the Water Street Inn. They are typically visible from the front door of the hotel. If changes are made to the locations, watch for details on the website and in email communications to runners as race day approaches

Transportation:

You must take the bus.

Please, take the bus. You are all very kind, but we see it in your eyes that you don’t like buses, but please, be a part of the solution and take the bus. If it’s any help, we’ve heard we’re good at this shuttling thing (after nearly 30 years doing races) and aim to make it as smooth and efficient as possible.

Buses leave from downtown Stillwater and are are marked with each start area they serve. Check before you board to be sure you are on the correct bus.

Busing to start lines begins at 5:45 a.m., running continuously until 30 minutes before the start time. Buses load on Mulberry Street and Water Street two blocks north of the Water Street Inn – visible from the front door to the Inn on race morning.

Shuttling is the most reliable and efficient way to ensure all races start on time. Drop off areas are congested with little room for additional vehicles and no parking available for personal vehicles. Some start areas are located in parks requiring permits to enter. Finally, there are no shuttles back to the start areas after the race.

The last buses to the start areas leave at 6:30 a.m. SHARP.

Start Time:

7:00 a.m.:  All races start at the same time.

All start areas have portable restrooms, water and bag drop available.

Our sponsor, River Valley Athletic Club, offers all registered runners an opportunity to shower after each race. Show your bib and bring your own towel, then hit the sites and enjoy everything Stillwater has to offer.

Weather Considerations:

Runner safety is our number one priority. The race will occur rain or shine. We have direct contact with the National Weather Service in the Twin Cities and rely on their forecasts in making decisions concerning weather and race-day conditions. There will be over 65 course marshals and public safety officers stationed around the course to guide runners in good weather and bad. If conditions are concerning prior to the race, we will keep runners up-to-date via email and on the website.

Parameters for weather considerations include the following:

• Electrical activity in the area
• Hail
• High winds
• WetBulb Globe Temperature (WBGT) conditions – a scientific measurement of the body’s heat stress tolerance. The National Weather Service in the Twin Cities is able to provide this calculation based on the specific real-time conditions at the latitude and longitude of our events
• Use of WBGT is based on U.S.A. Track and Field guidelines and is a formula measureing the body’s tolerance to conditions, taking into account temperature, humidity, wind speed, exposure to direct sunlight, sun angle and cloud cover:
  • WBGT less than 65 degrees Fahrenheit is Green Flag/No Warning to runners necessary
  • WBGT 65 to 72 degrees Fahrenheit is Yellow Flag/Recommend participants at increased risk for heat collapse. Slow pace. Warn all entrants of increased risk of heat collapse
  • WBGT 73 to 82 degrees Fahrenheit is Red Flag/Recommend participants at increased risk for heat collapse withdraw from race, and other slow pace to match conditions
  • WBGT above 82 degrees is Black Flag/Cancel or recommend voluntary withdrawal

Post Race Information:

Race results will be posted and updated close to real-time by Mtec Results. Go to www.mtecresults.com after the race.

Celebrate your victory and treat yorself to breakfast at the Water Street Inn. Come to relax and refuel with friends and family after a great race!

We will not hold an awards ceremony after the race. Keepsake age group awards – personalized with name, time, distance and division – for the top three finishers in each age group (based on 5-year increments) are mailed to winners after the event.

The finish area is in Pioneer Park on the bluff overlooking downtown Stillwater. Runners typically park in the north parking lots and walk back to their vehicles. No shuttles are necessary after the race.

There is a stairway from Pioneer Park down to Main Street (Laurel St. Stairs) for easy access to parking in the downtown area. See the parking information provided prior to the race for more details.

Safety and Rules of the Road:

• For the safety of all runners and walkers, the following are NOT allowed on the course:
  • Unregistered participants (including family, friends, assistants or pacers)
  • Bicycles
  • In-line skates
  • Pets
• The following are allowed with prior approval from race staff: registered runner escorts for parasports athletes, adapted wheel chairs, jogging strollers, certified service animals. Contact us in advance as space can be limited and it’s important we are aware in order to accommodate you and alert race-day staff, shuttle support, etc.
• Headphones and earbuds are permitted, but runners are strongly encouraged to keep the volume down and NOT to use noise canceling features so you are alert to traffic and able to follow instructions from race officials
• The race courses are not 100 percent closed to traffic so we ask that you be aware of your surroundings at all times

We welcome adaptive athletes at our events. All athletes, including escorts, must be registered in advance and where a bib number. The following are allowed with prior approval from race staff: runner escorts for parasports athletes, adapted wheel chairs with runner escorts, jogging strollers, certified service animals. Please contact us if you need more information using the Contact Us page

Return/Refund and Privacy Policy

All Run Stillwater, Inc. races occur rain or shine. Fees are not refundable and race numbers and timing chips are not transferable to a different person than the individual to whom the bib number is assigned. Participants must agree to the terms and conditions of participation prior to entering payment information during the registration process. For details regarding the Run Stillwater, Inc. privacy policy, click HERE.